Transcripts – Saving and presenting your work

[01 Introduction] 

You’ve found the data, added it to a document, maybe even performed a few calculations and adjusted the appearance of your charts or tables. This is great! But now you need to present your work, whether it’s to colleagues or clients, in a PowerPoint, a print or digital publication or even online. This video will introduce you to the options for saving, sharing, presenting, and publishing, as well as keeping your work updated and relevant to avoid re-creating the same documents from scratch.

[02 Storing documents] 

Your work can be stored, shared, re-used and updated when you save it, whether you do so internally or to Macrobond servers. You can save to a team, department or company account. A great benefit is that any of your colleagues can understand what data was used, which calculations were performed and even duplicate documents to build something new. This can all be done from any computer running the application. For sensitive or private work, you can always save documents to your personal Macrobond account, so that you have the benefit of continuity, while maintaining privacy.

[03 In the Presentation document] 

Using presentation documents is an efficient way to organize and present collections of charts. Charts can be sorted into various folders and pages within a Presentation document. Because Presentation documents open in a separate window, outside the application, this gives you the flexibility and control to present charts in an environment fit for purpose, where navigating between topics by folder, pages or charts is simple. An added benefit is that any changes to charts made in the application are displayed in real-time in the presentation document window.

[04 Copy and Refresh in an Office document] 

For those of you who use Office documents to share or present your work, the Copy/Paste function is a quick and easy way of doing so. Because Macrobond is fully integrated with Word, PowerPoint and Excel you can easily update the data in a single chart or entire document, via the Refresh button.

[05 Modifying Office chart in the Macrobond application] 

For those charts you’ve already placed in Office documents, there’s a very simple way of making changes. By double clicking on the chart you open it in the application and the changes you make will automatically be reflected in the ‘chart saved to the Office document to’.

[06 Exporting charts as images] 

To export Charts or Tables for use in print and digital publications, you have a number of different file formats to choose from. Which you choose depends on how the file will be used.

[07 Send to Twitter] 

And finally, for a more instantaneous sort of publication, you can either tweet your charts straight from the application or use the web publish function to generate a URL or HTML code for publication on a website or blog.

[08 Final comments] 

Now that you have a basic idea of which options you have for saving and presenting your work, you can find step by step instructions on using these features and tools in the proceeding segments of the curriculum.